Rental Rates, Deposit and Refunds for Cedar Tree House

We have found that the most comfortable groups size at Cedar Tree is 16 or fewer, though several larger groups have said they managed well in the space. There are 16 beds, eight of which are full or queen size and five of which are top bunk twins, spread through five sleeping spaces. Fifteen can sit in the dining area to eat (10 at the table and five at the bar stools). Because we have found that the house tends to get crowded when a group’s size hits 16, in our rate structure, we only charge $10-$15 per additional person once a group reaches this size.

DISCOUNTS

CURRENT SPECIAL:  10% off rate for two night’s stay. 13% off rate for three night’s stay. 15% off rate for four or more night’s stay. Seventh night free! Inquire about quiet season (non holiday* Nov-Mar) additional discounts of 5% (20% off weekday-only stays). Nonprofit groups, inquire about additional 5% discount, though damage deposit is more strictly applied.

SUMMER PREMIUM

Add 12% to total calculated rent amount from Memorial Day weekend through mid-September.

RENTAL RATES

Number of people over age two Rate in US$
7 270
8 308
9 345
10 375
11 405
12 425
13 445
14 465
15 485
16 500
17 515
18 530
19 543
20 555
21 565
22 575
23 585
24 595

Note: Seven people is the basis for our minimum rate, even if your group has fewer than 7 people. Rate is based on largest group size during stay, unless most nights have a significantly lower number (if the latter, inquire about credit amount for these nights).
Note: 1% added for charges on international credit cards (as this is what we are charged)
Note: Be sure to complete the check-out list (Appendix D of the Rental Agreement) to avoid additional charges.

Bed sheets, blankets and pillows, beds made, except loft futons $18/bed
Bed sheets, blankets and pillows, beds not made $14/bed
Towel/washcloth/cloth napkin sets & hand towels at all sinks $7/person. Extra towels–$3 each (recommended for hot tub, etc.).
Linen rates are one-time fees (not nightly)

CALCULATE YOUR RENTAL RATE


(Note: if fewer than 7 people are in your group, choose 7, as this is the basis of our minimum charge)


 



DAY USE/GATHERINGS/EVENTS

The rate to add day use (as long as desired, morning to night) on to the beginning or end of an overnight rental is $220 plus tax or $40/hour, as available. This added day use must be reserved/paid prior to rental.

The rate to host gatherings or events during the rental period (if they include a number of people who are not spending the night) ranges from $75-$500+ depending on the size of the gathering, plus $80 if an extra dump run is required. Added gatherings and events also include a higher damage deposit. Fees, based on the number of additional people at the gathering: 5-9–$75, 10-19–$150, 20-29–$225, 30-39–$325. 40-50–$500, over 50 inquire about rate and workability.

Day/evening use of the property without an overnight stay may be available. Non-holiday Mon-Fridays Oct-May are more economical. Advanced reservations will be more expensive than last minute reservations. Rate will depend on number of hours of use. Uses ending by 2 pm or starting after 3 pm will be less expensive, as this may allow for rental the night before or after.

OUTDOOR EVENT RENTAL

If you wish to use the lawn and gazebo area for event purposes, the renter is responsible for arranging rental of all outdoor equipment, decorations, flowers, special landscaping, additional dishware as needed, and furniture. Use of the outdoor area for such purposes must be arranged in advance and specific agreements included in the rental agreement. Please note that stakes used for tents, etc., can only be put 10″ into the ground, due to underground systems.

SUMMARY SCHEDULE: RENT PAYMENT, DEPOSIT AND REFUNDS

At Reservation First night rent payment due by check or PayPal/credit card within 7 days of reservation form submittal. Refundable less $200 or 50% of initial payment (whichever is less) until 15 days prior to stay.
14 days prior to stay Signed rental agreement and Damage Deposit due, check preferred; final rent payment due if paying by check; rents paid become nonrefundable unless same dates are rerented.
7 days prior to stay Final rent payment due if paying by PayPal/credit card. Change in linen count due.
Day prior to stay Final guest count due if credit requested.
During stay Any changes in guest count and associated payment due the day they occur.
30 days following stay Damage Deposit returned to Renter (less excess cleaning/damage costs if any)

DEPOSIT

An $600 cleaning and damage deposit is due 14 days prior to the stay ($1,000 for large group parties, gatherings or events). We prefer that this deposit be paid by check, and must arrive no later than 14 days prior to the stay. For last minute reservations, the deposit must be paid by Pay Pal/credit card and we deduct the 3% (4% international) fee that Pay Pal charged us when we return the deposit.

Deposit balances are refunded within 30 days of your stay. The Renter is responsible for the costs of any damage or breakage beyond normal wear and tear. Renter is responsible for excessive cleaning that requires more than five hours (eight hours with linens) of cleaning time. Any such costs will be deducted from the deposit. If such costs exceed the deposit, the Renter is responsible for paying these costs.

REFUNDS

Up to 15 days prior to the Rental Term:

  • Refunds of initial payments are offered less 50% of the payment or $200, whichever is less
  • If property is rerented for the full time period, initial payment is refunded in full, less a 4-8% processing fee (7% if PayPal/credit card was used to pay rent, 8% if international PayPal/credit card is used to pay rent)

14 days or fewer before the Rental Term:

  • Rents paid become nonrefundable
  • If property is rerented for the full time period, all rents are refundable less the processing fee described above.

Eligibility for refund requires written notice of cancellation.  At their discretion, CT may be able to offer rescheduling as an alternative to cancellation, depending on the circumstances.

*HOLIDAY PERIODS ARE:

  • MLK weekend
  • President’s Day weekend
  • Family Day weekend (Canadian)
  • Easter weekend& WWU Winter Graduation
  • Thanksgiving week (Wed-Sun) & WWU Fall Graduation
  • Christmas through New Year’s (2 weeks)
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